Tips for Browsing & Working Faster

As someone who does most of his work online, the browser has become the cornerstone application I run at all times. And being in technology for almost 15 years, I can't help but notice some of the browsing habits that my family, friends and colleagues have. In most cases, I'm their tech support and their first line of defense for most of their PC needs (purchase, how-to, strategy, approach, web site, email, etc.). So, I wanted to write a few browsing (and some non-browser) tips to help speed things up and help all to not only be speedier, but more productive.

It is worth mentioning (up front) that these tips are derived from my own personal style, and may not all work for you. However, I'm hoping that at least a few of them will come in handy and perhaps help you develop your own style. Since the objective of these tips is to be speedy and more productive, it should come as no surprise that this means I rely on the keyboard for most of them (instead of the mouse) minimizing "lift." That is, the act of lifting my hand and going to the mouse to only click on something once and allow me to resume typing. A perfect example of this is the URL bar/field. Many take the mouse to click on that field so that they could type away the URL in mind. I'm getting ahead of myself, but I figured an example is in order.

The Browser Itself

I wouldn't be surprised if the main application most of us use in today's age is the browser. Heck, I'm willing to go as far as suggesting that the browser is the new operating system (OS) of today. And your choice of browser says a lot about you, your browsing habits, and a whole lot more. Let me be short, sweet and to the point and say that if you're using Internet Explorer (IE) and you don't really have to (because of your work's IT, etc.) then do us all, and do yourself, a favor and switch. And if you're on IE6, then know ahead of time that you'll have to choose a side. Yes, it's that serious. Personally, I use Firefox. And if I wasn't, I would use Google Chrome. Why? Well, the number one reason I use Firefox beside the its compliance with the standards out there is its add-ons and extensions. There are some I simply would rather not work (or live) without.

Keyboard Shortcuts

As I previously mentioned, avoiding that reach to the mouse is sure to save you time and help accomplish things more efficiently. Addressing my earlier point, seeing a professional reach for the mouse and clicking on the URL bar only to type "www.google.com" kills me. Within most browsers (yes IE too), you can alt+d to put the cursor within the URL bar highlighting the entire current URL ready for you to type over it with what ever your heart desires. Besides copy (ctrl+c) and paste (ctrl+v), going to the URL is the next most common thing ... heck, I think it may even beat copy & paste.

While we're at it, you don't really need to type "www." and the ".com" at the end. Just type (in the example I used of going to www.google.com) "google" and hit ctrl+enter. That combo adds "http://www." before the string and ".com" after the string. The string being the "google" part.

Here's a list of keyboard shortcuts that apply to most browsers, but are listed here with Firefox in mind (yes, I'm bias):

• Go back one page in history: Backspace [or Alt + Left Arrow]
• Go forward one page in history: Shift + Backspace [or Alt + Right Arrow]
• Home Page of browser: Alt + Home
• Reload current page: F5 [or Ctrl + R]
• Stop loading current page: Esc
• Page down (i.e., scroll down) in current web page: Spacebar
• Page up (i.e., scroll up) in current web page: Shift + Spacebar
• Go to bottom of current page: End
• Go to top of current page: Home
• Zoom in (i.e., increase text size of page): Ctrl + =
• Zoom out (i.e., decrease text size of page): Ctrl + -

• Find a word in current page: Ctrl + F
• Find again: F3 [or Ctrl + G]
• Find Previous: Shift + F3

• Print current page: Ctrl + P
• Bookmark current page: Ctrl + D
• View Page Source: Ctrl + U

• New Tab: Ctrl + T
• New Window: Ctrl + N
• Close Tab: Ctrl + F4 [or Ctrl + W]
• Close Window: Alt + F4 [or Shift + Ctrl + W]
• Select Tab (1 to 8): Ctrl + (1 to 8) [for example, to select 2nd Tab: Ctrl + 2]
• Select Last Tab: Ctrl + 9

• Toggle Private Browsing: Ctrl + Shift + P
• Select location bar: Ctrl + L
• Select search bar: Ctrl + K

This keyboard shortcut list does not do it justice. My favorite list can be found here.

Don't expect to memorize half of them. Simply refer to the shortcuts and use them; and you'll learn them in due time. Despite my technology tenure, I learned one keyboard shortcut today, for example (shift+spacebar).

Use Tabs

I remember once reading something similar to the following line (I'm adapting it a bit): If the browser is the new operating system, then the tab is the new system process, and the tab bar is the new taskbar. There are always reasons to launch a new browser window, but for the most part try and use tabs whenever possible.

There are many add-ons (for Firefox) that help optimize tabs and their use. Most should know how to open a link in a new tab (just right-click the link ... when in doubt, right-click). As evident by the keyboard shortcuts, there's always more than one way to do the same thing. So look it up and see if using it works for you ... but be fair, give it some practice first. When I don't have a link but know my URL, I simply ctrl+t (open a new tab), type the main domain name & hit ctrl+enter to make it a .com url with the www part and I'm off to go. It's longer to read (and type) than to do, I assure you.

Get Organized

Organize your bookmarks in folders. I know that many use outside social bookmarking sites, and even local bookmarking is usually heavily tagged (meta-data); but I still think folders in this case (for bookmarks) rule. And I recommend creating as many of them as you can. Later, if you're serious about organizing, you'll find yourself consolidating some of the folders or even nesting some within others. The end result, in all cases, should be a more organized browser, a more accessible list of links and more efficient cataloging.

For example, I have a bookmark folder sitting on my Bookmarks Toolbar called E-Mail. In it are all the email sites I visit (gmail.com, mail.yahoo.com, hotmail.com, etc.). Another easily accessible folder (although this need not be this accessible) is a folder I created called Bookmarklets. More on those in a little bit. Another folder, again on the Bookmarks Toolbar, is (replaced with the company for whom I'm working). In it are links to the intranet, and several other internal links. In this same folder, I also keep the external and internal links (when they're different) to access my mail over the web. The next point should tie nicely with the reason behind this madness.

Use Keywords on Your Bookmarks

I don't use this as heavy, or even in the same way as most people do. Let's first talk about what they are: Once a bookmark is created, you can go back to it, go to its properties and see a field called "Keyword." It is in this field where you can set a small word or phrase (I'd keep it concatenated) to use instead of the actual bookmarked URL itself. Let me elaborate ... Let's say you bookmarked "http://mail.yahoo.com." Then you go give put "ym" as the string in the Keyword field. Now, all you have to do is type ym in the URL bar and hit enter. Circling back to the keyboard shortcuts, you would do alt+d then ym and enter; and voilà, you're at Yahoo! Mail. Of course, you can make your keywords as long or as short as you need them to be.

But where this is the most handy is with longer URLs that you want to bookmark. For me, the longest URLs I seek the most are bookmarklets. Excellent segue into the next section ...

Use Bookmarklets

I don't like to use toolbars outside of what came native with the browser. Heck, even that I butcher to maximize my browser real-estate on my old laptop (a used Dell Latitude D505). I don't install the Google Toolbar, the Yahoo! one, or any other. Toolbars will slow your browser down and are a security risk I'm simply not willing to take. Don't get me wrong, there are a few especially for developers that are absolutely amazing. Nope, I don't use those either. If I had a browser that had them, I'd have them disabled most of the time.

So what do I use instead? Most of what I need, and most of what the toolbars do, can be done with bookmarklets. Bookmarklets are basically JavaScript that calls that have been bookmarked. For example, javascript:alert("hello world"); is technically a link that can be bookmarked. Many sites offer bookmarklets that you can drag to your toolbar for later use.

JavaScript is used on most web pages. Those JavaScript bookmarklets allow you to run your own "manipulations" against the page that you're currently on/viewing. For example, you can force most pages to have a black or white background using a bookmarklet. Amongst such bookmarklets are the ones from such social bookmarking tools I previously mentioned, like Delicious, Tumblr, and others. Amongst my most used bookmarklets are URL shorteners. They not only provide a shorter URL for whatever I want to send out, but tracking (if you're logged in ... free account) all those URLs as well. I digress. You can read more about it here.

Now that I have my bookmarklets, I organize them in a folder called just that (see above), and then I assign my most used ones a keyword of their own to make accessing them a breeze. Like the Yahoo! Mail bookmark, now I can invoke a bookmarklet with alt+d, , enter.

Bookmarklets is what I use the most. And if you've been following my articles, you'll know I'm a bookmarklet-collecting freak. And I use a lot of them. I love the ones that help me read or watch YouTube by dimming everything else (two different bookmarklets). I use bookmarklets to help me write my blog (masking images and aligning them), to QA, to test accessibility, etc. There are many server services, with URLs, out there there that you could pass a URL to (like the current URL of a page) to do something with the page for you. Among such services is PrintWhatYouLike. I know this is not a bookmarklet article, but assigning such a bookmarklet a keyword and using it can have green implications (saving ink and printing paper).

A Couple of Words on Bookmarking ...

Where many use Delicious, Tumblr, or even others like Google Bookmarks and Instapaper, I've not been able to make that jump yet. Perhaps it's because I use Xmarks (formerly known as Foxmarks). Xmarks syncs my bookmarks and allows me to choose which ones are visible/accessible on different profiles. So my "work" profile only shows these folders, and not these others. I could also always go to xmarks.com and access my bookmarks from any computer with internet access.

I do, however, use photo/image bookmarking through a 3rd-party. Where most use such services as vi.sualize.us, I've found myself in love with weheartit (pun intended). I've added their bookmarklet to my collection, made sure it's in my Bookmarklets folder (organized) and have assigned the keyword "loveit" to it. Now, when I'm on a page/site that contains an image or a photo I like, I simply alt+d to go to the URL field, type loveit and hit enter. I then pick the image on that page that I want to "bookmark."

Other Browser Tricks

There are other tricks you can use to boost the likes of Firefox, which you can find here (speeding Firefox itself), extensions and add-ons that are highly recommended, and finally hacks to Firefox's configuration.

These are all things you can do to enhance Firefox. The bulk of the browser tips (and most are generic to apply to other browsers as well) came before the last paragraph, and they are discipline-based with a few technical ones here & there to help you along the way.

Outside of the Browser World

I'll try and be brief here. I find myself often needing to take a note. Nothing elaborate. I'm usually jotting a phone number down (although I do a lot more ... like this entire article), and I usually need it quick ... like NOW! My application of choice is Notepad. But in the spirit of keyboard shortcuts, I do not click on the start menu, find all programs, accessories, yada yada. Instead, I type ctrl+alt+n. That's the shortcut key I've assigned Notepad. I've also assigned one to the calculator (ctrl+alt+c). Now I'm only 3 -key presses away from getting what I need done.

There are many other things/quirks I do to help me work faster and being more productive. One overlooked item that I use almost always is alt+tab to switch/cycle amongst running applications within Windows. I cycle through tabs, since the browser is the bulk of what I use, with ctrl+tab. Sometimes, it's easier for me to do ctrl+1 for the 1st tab. On many occasions, I find myself guessing the number of the tab (hmm, it's about the 6th open tab so ... ) ctrl+6. All it does is bring focus to that tab. No harm with being wrong. I just adjust the number based on how close I got.

Using services that consolidate multiple touch points for you will inevitably, and perhaps by definition, help you work faster & better. Many of us use instant messengers like Yahoo! IM, AOL IM (AIM), Facebook chat, MSN, GTalk, Jabber, etc. But we also use Twitter, check our email, Facebook, LinkedIn, etc. I use one application for them all: Digsby. It's a standalone application that's not browser based (must install it on Windows), but it's free and worth it if it was not.

Another highly recommended tools to help you work faster, better and be more productive include password managers like 1password and KeePass. Combining their use with your browser life and perhaps some cloud computing services (umm, like Dropbox ), and you'll quickly be armed with security on the go. Read more about that here.

As you can see, what you use outside of the browser (like to listen to your music, to watch video, etc.) can also help you be more efficient. Naturally, not all things that consolidate are worth a lick. Some things are best left separate.

That's the tip of the iceberg for my style and what I do. What's yours? I would love to learn new tricks (wuf wuf). Share them with us in the comments.  ▣


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Social Networking Faux Pas

Social-networking sites are a connection to the World at your fingertips, and their popularity is growing daily. Although they're old statistics, MySpace saw a 72 percent increase in visitors in 2007 over the year before, while Facebook showed a 270 percent increase over the same time, according to comScore, a leader in measuring the digital world. MySpace may be declared dead; especially since Facebook has officially grown to 250 million active users across the world in July of this year, according to a post on the company blog by CEO Mark Zuckerberg.

"For us, growing to 250 million users isn't just an impressive number; it is a mark of how many personal connections all of you have made, and how far we at Facebook have to go to extend the power of connection to the billions of people around the world," Zuckerberg wrote. (The post is accompanied by an animation of how Facebook's growth spread around the world, which is pretty cool.)

Less than 3 months prior to that, in March or April, Facebook announced that it had reached 200 million members. Then, Facebook commemorated the occasion with the launch of a new nonprofit-focused initiative, Facebook for Good. This time, they're not launching anything fancy, just assuring members that they're continuing to develop and innovate.

I don't want to concentrate on Facebook when Twitter has experienced very similar growths. The latest numbers from Nielsen Online indicate that Twitter grew 1,382% year-over-year in February, 2009, registering a total of just more than 7 million unique visitors in the US for the month. Not only is that huge growth in one year, but in one month as well, as in January, Twitter.com clocked in with 4.5 million unique visitors in the US, meaning the service grew by more than 50 percent month-over-month. Other figures show that Twitter grew even more in the following months, which correspond with the same period for Facebook's growth.

With access to millions of people all over the World just a click away, these sites (not just Facebook & Twitter) have become valuable tools for many things including finding employment. Employers are checking job applicants' profiles on sites like Facebook, Brightfuse and LinkedIn, according to a CareerBuilder.com survey in 2008.

Twenty-two percent of employers say they use social networking sites when evaluating job candidates, and an additional 9 percent intend to do the same soon. Yet, only 16 percent of workers with social networking profiles have modified their pages with potential employers in mind.

It's not just about how your social networking habits can impact your career, it's about how you carry yourself and your personal brand. Sarah Evans with Mashable put it best when she said:

Your social media personality becomes part of your brand’s legacy. Don’t brand your personality for the day, the month or the year. This is serious stuff. What you post stays around for a pretty long time and the information (good and bad) isn’t too hard to find. Your social media posts offer vast archives of information about you.

This means, what you share, post or tweet today should reinforce your brand tomorrow. Think about each message you share via social media as an email which has gone public to your entire organization and all of your stakeholders. Now, imagine if they are reading this email and RESPONDING to it. That’s part of the power of your social media brand.

With more than 100 social networking sites out there, it should come as no surprise that there are faux pas to avoid --The dos and don'ts of social networking, if you will.

Amongst such social networking faux pas is one, again, from one of my favorite editors Sarah Evans with Mashable:

Don’t be a social schizo

Multiple personality disorders do not work well in social media. If you confuse, you lose. If you are a business expert one day, a media maven the next and live news feed after that, people will ultimately stop connecting.

A very simple approach is to make a short list of what you WILL talk about via social media. Stick with it. The pay off? When someone thinks about an expert in interior design, they will think of you because you will have BRANDED yourself as one. (DISCLAIMER: This is not an opportunity to "play a doctor on T.V." You should actually be an expert in the areas you claim to be.)

The same concept applies for joining multiple networks. Keep the same personality for each.

Ever heard the compliment about a truly admired person, "he or she is the same in public as he or she is behind closed doors?" This is what I believe to be the golden rule of your social media personality. Live your brand across all networks (including offline).

Here are a few other faux pas.

Don't forget others can see your friends

Unless you've opted to keep your friends list private, your friends can see the contacts you've made. So in addition to keeping your friends' risqué pictures and comments off of your profile, be cautious about whom you befriend and when. Tying this back to how social networking could impact your career ... According to a report on MSN.com, several companies are now using the "friends" on an applicant's social-networking page as references. Not only are they looking at your page on sites such as Facebook and LinkedIn, which can easily be found through a simple Google search, they may also take the next step in contacting your friends. It's important to be selective with whom you choose as a friend on these sites, because what they say weighs on whether you land the job.

Don’t market yourself on anyone’s Facebook page — or even look like you’re trying to

"Some people really cross the line," says Matthew Fraser, a senior research fellow at INSEAD and co-author of Throwing Sheep in the Boardroom: How Online Social Networking Will Transform Your Life, Work, and World. "As soon as you accept an offer to be their friend, they’ll write a note on your wall: ‘I’m Bill Jones. I’m a life coach. I help people solve their problems.’ You realize someone is using your personal space as a billboard for their business, and it’s irritating."

Don’t let your networking end online

I'm a huge fan of this one particular point, and have talked about it in the past. Many people rack up new connections on sites like LinkedIn without ever solidifying the relationships they’ve started there. Try to set up an in-person meeting when you can, or perhaps even arrange a "virtual coffee," where you both chat by phone over a cup of coffee at your desks. Once you’re in a real relationship with someone, you find out who they are and how they’re doing. That way, your contacts, especially on such sites as LinkedIn, are more real than most. It makes it easier for you to help them; and in return, for them to help you when you need it.

For Facebook, I strongly encourage everyone to read Facebook Faux Pas - What Not to Do in Social Network View. Another good source, which made good headlines recently, is HowStuffWorks' "Top 10 Things You Should Not Share on Social Networks."  ▣


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This Week's Career Advice - Stay in Touch

If you haven't touched base with your current or ex-colleagues, take this opportunity and reach out to them with a simple email. Services like LinkedIn make it easy to stay in touch with your professional contacts. By this, I don’t mean clients - I mean professional acquaintances in the same field as you (contacting clients should be a regular part of your workflow). Usually acquaintances with whom you've worked for an extended period of time.

An email asking them what they're up to, and in return telling them a thing or two about what you're doing, can go a long way. Staying in touch is the core of networking; and believe me, that works much better than any headhunter or agency could ever do for you.

Personally, I'm very selective about with whom I connect and ultimately add to my LinkedIn contact-list. I have to truly know them. They have to be close-enough colleagues that I feel comfy to reach out to them one day and ask for help, advice, etc.

Go ahead. Send an email or two or more, connect with your colleagues (especially past ones) and stay in touch. Going to lunch might not be a bad idea either. The value of networking in this economy cannot be underestimated. And don't forget to answer the call for advice, a recommendation, etc.

Do you use other services besides LinkedIn? How often do you stay in touch with your network? Let me know in the comments.